Year-end · 4 minute read

What does your CPA need from you in January?

Reconciled books through December 31, a list of subs you paid with their W-9s, payroll year-end forms, and statements for any loans and big purchases. The more of that is ready in January, the faster your return gets done.

1. Books reconciled through December 31

Every bank, card and loan account should tie out to its December statement. This is the foundation for everything else.

2. A 1099 vendor list

A list of every subcontractor you paid, how much, and whether you have a W-9 on file. Form 1099-NEC is due to the IRS and to each recipient by January 31, so this one can't wait.

3. Payroll year-end forms

If you run payroll, W-2s are also due by January 31. Most payroll services file them, but your CPA will want the year-end payroll reports.

4. Loans, vehicles and equipment

December statements for every loan, plus purchase documents for any truck, trailer or major tool bought during the year.

5. Answers to open questions

Every year has a few mystery transactions. Clearing them up before you meet with your CPA saves billable time and back-and-forth.

Want it all on one page? Get our year-end checklist.